Leading people in the AI age

Charlotte's challenge for the month: have one direct, honest conversation with your team about AI, launch one recruitment video, and have one real backing conversation with a top performer.

1STEP 1 OF 7

Create the project

Open Claude, click Projects, then New project. Call it "People and AI". Everything this week lives in here, so Claude keeps your team's context between chats instead of starting cold each time.

2STEP 2 OF 7
Write your team brief
This is the file that makes everything after it specific to your business instead of generic. Paste this into the project chat.
Paste into the project chatprompt
I want to build a short brief about my team so you understand who works here before we do anything else. Ask me one question at a time, wait for my answer, then ask the next.

Cover: what the business does and roughly how many people, each person or role and what they actually spend their week doing, who is confident with technology and who isn't, anything that has already been said to the team about AI, and anything I think people are quietly worried about.

Keep the questions short and plain. When we're done, write it up as a one page team brief in plain Australian English and tell me to save it to the project so you can use it from now on.
Copy prompt
3STEP 3 OF 7
Build the AI ground rules one-pager
This is the one that does the heavy lifting. It turns a vague worry into a page people can read.
Paste into the project chatprompt
Using the team brief in this project, write a one page document called "How we use AI here".

Three sections:
1. What you can use AI for without asking anyone
2. What you can use it for, but a human checks before it goes out
3. What we don't put into AI tools at all

Write it for the people in my team, not for lawyers. Plain Australian English, short sentences, no jargon, no em dashes. Open with two sentences saying plainly that nobody is losing their job over this and that we would rather people use it openly than quietly.

Base the examples on the actual roles in my team brief, not generic office examples. Keep the whole thing to one page.
Copy prompt
4STEP 4 OF 7
Sanity check before you share it
Do not skip this one. The draft will be close, but it will have at least one thing wrong for your business.
Paste into the project chatprompt
Read back the ground rules you just wrote and challenge them.

Tell me: anything in there that would be unrealistic for my team to actually follow, anything in the "without asking" list that should really need a check, anything I've left out that someone in my team is likely to try, and any sentence that would read as a threat rather than permission.

Be blunt. I would rather fix it now than after I've sent it to everyone.
Copy prompt
5STEP 5 OF 7
Build the role-by-role relevance map
This is the answer to the fear that nobody says out loud, which is "does this make me unnecessary".
Paste into the project chatprompt
Using the team brief, go through each person or role one at a time and write a short section for each.

For each one: the parts of their week AI can genuinely take off them, roughly how much time that is back, and the more valuable work that time goes into instead. End each section with one sentence about what that person becomes better at, not just faster at.

Write it so I could hand each person their own section in a one on one without editing it. Honest, not inflated. If AI can't help much with a role, say so plainly rather than making something up.
Copy prompt
6STEP 6 OF 7
Build the four-week team path
One session teaches nobody anything. This is what the month after looks like.
Paste into the project chatprompt
Build me a four week plan for getting my team actually using AI, based on the team brief.

For each week: one thing they learn, one small task they try on real work, and what good looks like by Friday. Week one should be something anyone can do in ten minutes with no setup.

Keep it realistic for people who are busy and not technical. No homework that takes an hour. At the end, tell me what I should be doing each week as the person leading it, including what to say in the Monday catch up.
Copy prompt
7STEP 7 OF 7
Prepare the honest conversation
Charlotte's call to action is one direct conversation with your team this month. This gets you ready for it.
Paste into the project chatprompt
Write me two things.

First, five anonymous survey questions I can send my team before we talk, that will actually surface where they're already using AI and what they're worried about. Make it feel safe to answer honestly, not like a compliance check.

Second, a twenty minute script for the conversation itself. Include how I open it, the exact words for saying nobody is losing their job, the two questions I ask and then shut up and listen to, how I respond if someone admits they've been using AI without telling me, and how I close it so people leave with something to do.

Plain Australian English. Write it so it sounds like me talking, not a HR document being read out.
Copy prompt

These are composites built from real BusinessAI client situations, with details changed.